• Creative Administrative Assistant

    ID
    2018-2586
    Job Locations
    US-VA-Arlington
    Category
    Creative
    Type
    Regular Full-Time
  • Overview

    In Pursuit Of is looking for an Administrative Ninja for the Creative Team. The Creative Administrative Assistant will assist in conceptualizing, building, and driving organizational methods for creative documents, media files, and creative project requests. The ideal candidate will have an almost obsessive attention to detail and organization, be a world-class multi-tasker, and spreadsheet and database whisperer.  Interest in or experience with visual files or media a bonus, but not essential.

     

    ABOUT US

    In Pursuit Of is a full-service communications and marketing capability that drives ideas and shapes debates in pursuit of a free and open society. Our mission-driven partnerships advance policy, political, and cultural change that enable people to improve their lives.

     

    We are looking for colleagues committed to advancing our mission with energy, commitment, and passion for what they do.  

     

    OUR VALUES

    Working at In Pursuit Of is different from many other organizations. We have a relentless commitment to culture based on a business philosophy called Market Based Management® (MBM®). MBM® prepares individuals to innovate, improve, and transform while fostering a healthy, growing organization that creates long-term value for its clients and supporters and fulfillment for its employees. Ten Guiding Principles that encourage principled thought and action form the MBM® culture: Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, and Fulfillment.  

    Responsibilities

    • Field Creative Request Forms, assign job numbers, and make sure projects are kicked off to the Producers in a timely and efficient manner
    • Ensure Creative Request Form databases are up to date and correct and that the daily report of new projects is timely and correct
    • Assign Creative Team members to projects in the time tracking software
    • Own the digitizing of all the Production releases and other shoot documents, and develop an accompanying searchable log
    • Assist in the creation and maintenance of a Project Finals Catalogue, including gathering and uploading final projects and assigning metadata for easy searching
    • Maintain the Team image, illustration, and video libraries
    • Help identify and provide solutions for additional organizational needs that would further support and improve the Creative Team’s productivity
    • No travel is required for this position

    Qualifications

    • Bachelor’s degree is preferred
    • 1-3 years of demonstrated experience in document and file organization
    • Experience with databases, media files, and servers a plus but not essential
    • An almost obsessive attention to detail and zest for organization
    • Proficiency on Macs and Microsoft programs, especially Excel
    • Experience in a production environment or with creative products is a plus
    • A Team player that is able to work independently as well as with others
    • A proficiency in multi-tasking and handling different requests with a variety of turnaround times is a must
    • An ability to prioritize and problem-solve

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