• Office Administrator

    ID
    2018-2737
    Job Locations
    US-VA-Arlington
    Category
    Administrative
    Type
    Regular Full-Time
  • Overview

    You take pride in helping to keep the ship running smoothly. Organization? You wrote the book. You perform best when the pressure is on, keeping your cool as you flex and adjust with the dexterity of an ergonomic office chair.

     

    Smooth sailing doesn’t happen by accident, and careful planning and prioritization is critical to your organization’s efficiency and success. Even the tiniest of details deserves your attention, and you take pleasure in checking “complete” on tasks both big and small. You drive change by developing new processes to streamline the way things are done, which allows you the opportunity to grow your contribution.

     

    Being challenged in a fast-paced environment is as critical to you as the smallest detail in a carefully crafted email. And though you can handle your own, you’re not a lone wolf. You excel best in a supportive, team-based culture.

     

    Join us and you’ll find fulfillment in helping others achieve success!

    Responsibilities

    • Coordinating and communicating with key points of contact to ensure guests’ needs are met with a high degree of professionalism and hospitality
    • Managing phone calls for a large organization by connecting the caller to the correct point of contact, taking and delivering messages, and answering frequently asked questions
    • Managing kitchen and office supplies, including vendor relationships, ordering, inventory, deliveries, stocking, invoicing, and aesthetics of supplies throughout the space
    • Discovering customer needs to effectively implement the best solutions, improve response times, and lead to better results
    • Managing mailing and shipping processes, including outgoing shipments, mail and package deliveries and distribution, package and supply storage organization, and invoicing
    • Managing workspace setup for employees, including office supplies, IT equipment, and informational packets
    • Acting as liaison between the security team, staff, and guests to ensure that sites remain secure, including management of key and access card inventory and record keeping
    • Managing business card vendor relationships, ordering, deliveries, and invoicing
    • Managing print solutions, including maintenance and troubleshooting, vendor relationships, and supply refills
    • Managing aesthetics of common areas, including lobbies, collaboration space, conference rooms, kitchens, and print areas

    Qualifications

    • Experience in operations, facilities, executive administration, reception, or hospitality in a face-paced setting
    • High degree of professionalism
    • Excellent oral and written communication skills
    • Entrepreneurial drive in transforming processes to improve results
    • Customer focus mentality and ability to anticipate customer needs
    • Ability to adapt to changing circumstances
    • Take initiative to meet deadlines
    • Strong organizational skills and ability to multi-task
    • Excitement for the ideas of a free society
    • Proficiency with Microsoft applications including Outlook, Word, Excel, OneDrive, and SharePoint

    Standout Candidates May Also Bring:

    • Accounts payable knowledge or ability to learn quickly

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